Hello @alvin
Notifications don’t work unless we have posted within the thread - I was just reading through to find this post.
My Dolibarr process for my physical shop:
1 - Create supplier quote (for unsure prices) - althought it still does not work properly in 5.0.4 so it is not used in production.
2 - Create supplier order - this is my main starting point for any supplier
3 - Keep supplier order in draft status and sent to supplier as pdf. The order will not leave ‘draft’ status until the products have been received.
4 - When physical products are received, cross-check and amend the supplier order against the products and the physical invoice.
5 - Once everything is okay ‘dispatch’ the order (after confirming) into a warehouse.
6 - Once dispatched, convert the order into a ‘Supplier Bill (dolibarr>supplier invoice)’. In the UK we are not allowed to legally have an invoice from buyer to supplier, so the dolibarr function is for internal use only and created as a way of managing payments due and made to the supplier.
Notes:
- You can still dispatch into a warehouse after the order has been received.
- Dispatching into a warehouse means that all the stock is ‘loaded’ into an electronic area. For me, my warehouses are laid out by my shop. E.g. ‘Upstairs’ ‘downstairs’ ‘container’ ‘home’ (maybe room 1, room 2) are all locations where I put my stock so these are all dolibarr warehouses. I kept ‘downstairs’ as my shopfloor as making each shop shelf as one warehouse would not be practical for me with my type of products.
- I do not create an invoice either except to remain in dolibarr only as a way to manage the payments.
In the future, I would be using the amazing Mobilid app to scan items into warehouses and create orders from within the app when I go to the suppliers warehouses. I already have purchased a finger barcode scanner for that but haven’t got down to implementing it yet.
Hope the above helps.
