handwritten invoices and expenses

Using my Dolibarr
1

I have downloaded the Dolibarr and I’m going to use it in our small company. It has almost every feature we need in our daily processes.

Is there a way to add a handwritten client invoice to Dolibarr’s accountancy module just for calculating VAT and taxes?

I am also trying to find a way to add expenses to a travel so we can calculate our fuel and other expenses for a project?

If we begin to work with Dolibarr I can share the translation we will create for our country.

Thanks in advance for the forthcoming answers!

2

To add expenses to a travel, take a loo at module “Expense and trip notes”

To share translation, take a look at page
http://wiki.dolibarr.org/index.php/Translator_documentation

3

I have spent more than 2 weeks observing Dolibarr and I didn’t find a way to add expenses to a trip. The only fields when adding a trip are: Type, Person, Date, Amount of kilometers, Company/Foundation visited, Note (public), Note (private). With this fields I can’t add the expenses made which is important when calculating the profit from a project. We can add client’s and supplier’s invoices to a project, interventions and “trips and expenses”. All of the documents have money amount except the “trips and expenses” module.

I didn’t find also any settings for this module. If there are some “hidden” settings to add to Home>Setup>Other Setup, please share them so I can add expenses to the trips or this feature is not finished?

You didn’t mention anything about my other question: adding a handwritten invoice to Dolibarr to calculate VAT and taxes. I assume there is no such feature.

Our translation is maybe at 70% finished and as soon as it is at least 95% I will ask how to share it for review. It is in Bulgarian language.

4

The field “Amount of kilometers” is in fact “Amount OR kilometers”.
Enter your expense into this field.
Not a good design, but can solve your problem, until module is normalized to work like others.

What do you mean “adding a handwritten invoice to Dolibarr to calculate VAT and taxes” ?

5

Thanks for the valuable information about the translation of the field’s description. If this field can accept amount or kilometers then I guess it is not used when calculating VAT and taxes.

Sometimes as we travel we need to write an invoice at the client’s place where it’s not 100% sure that we will have internet access. In these situations we need to write an invoice by hand. If we are going to use Dolibarr to calculate our VAT and other taxes we should have a possibility to add these handwritten invoices to the ERP so the VAT calculated for the month is real.

I hope I have explained it better now.

6

No, the trip and expense module is just to declare and follow things. It is not used in any reporting.
The goal of module is not to buy transport ticket but to know who buy a transport ticket and then give him money back.
The people who buy is not the company so the vat is payed bu user not company.
When admin agree with the trip and expense, company can create an invoice to user to give money back or just add an entry into module “taxes and social contribution”.

7

That explains how this module works. Thanks for the information!

8

I have try to declare an expense in this module, I have linked in one project. My company paid me with creating an invoice, so this is clear for me. I have problem when show recapitulation report for the project. There is two data with same expense (one from expense in my claim, and other one is invoice to pay the claim expense), Is this kind of data becomes inaccurate?