Hello All,
This scenario happened in our company and it can open room for fraud if not checked.
In the PoS module, an entry was made and one of the entered items wasn’t complete, The physical quantity ordered was more than the system quantity, hence the system prompted with a warning that the stock entered wasn’t enough for sale and the settings didn’t permit negative stock.
The person went ahead to click on the print button(But in reality should have informed) which eventually ignored that warning, and printed out the invoice for the customer. Though the system didn’t capture that transaction in records, This step can lead to fraud as the customer can claim in connaivance with the sales person to carry the goods, leading to System record Mismatch with physical record in stocks
How do we set the system such that if an item line isn’t having enough stock and the entry is made, the buttons and the PoS payment terminal is grayed off so the alert or warning can be adhered to?
I also think or suggest that if and invoice is printed out, if payment is made, it should come out with a status - Paid on the Invoice, if Part Part Payment - Part Payment, If No payment, then - Unpaid.
Summary
- Stock Ordered is more that Stock in System - Grey of Print button and Payment box
- Stock ordered is found in the system, If full payment is paid, Receipt Status `= Paid
- Stock Ordered is found in the system, but part payment maid, Status = Part Payment
- Stock ordered is found in the system, but no payment, Print is disabled but payment box is active
If there is more simpler way to address this fine, if not can number 1 be done? its very important
Thank you
